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Deter bid-rigging by using a Certificate of Independent Bid Determination

The Competition Bureau encourages all tendering authorities to use the model Certificate of Independent Bid Determination (CIBD) found below when calling for any bids, tenders or quotations.

The purpose of a CIBD is to deter bid-rigging by requiring bidders to disclose to the tendering authority all relevant facts about any communications or arrangements a bidder has entered into with its competitors regarding a tender call. The Competition Act prohibits any arrangements between bidders that are not disclosed to the tendering authority. The use of a CIBD can also facilitate the prosecution of suppliers for bid-rigging offences.

While a CIBD does not guarantee that bid-rigging will be eliminated or that all offenders will be successfully prosecuted, it is an important part of a tendering authority's toolbox for detecting, preventing and reporting bid-rigging.

Tendering authorities are encouraged to use this model CIBD, or a similar one of their own design, when buying any goods or services through a competitive bidding process.

If you are a tendering authority or procurement official and have questions about the use of a CIBD, please contact the Competition Bureau.

If you are a bidder, and a tendering authority requires you to submit a written confirmation that your bid has been developed independently from your competitors, you can use the model CIBD below and send it directly to the tendering authority. If you have any questions, please contact the tendering authority responsible.

Model — Certificate of Independent Bid Determination

I, the undersigned, in submitting the accompanying bid or tender (hereinafter "bid") to:

space to insert name

(Corporate Name of Recipient of this Submission)

for:space to insert name

(Name and Number of Bid and Project)

in response to the call or request (hereinafter "call") for bids made by:

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(Name of Tendering Authority)

do hereby make the following statements that I certify to be true and complete in every respect:

I certify, on behalf of: that:

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(Corporate Name of Bidder or Tenderer [hereinafter "Bidder"])

  1. I have read and I understand the contents of this Certificate;
  2. I understand that the accompanying bid will be disqualified if this Certificate is found not to be true and complete in every respect;
  3. I am authorized by the Bidder to sign this Certificate, and to submit the accompanying bid, on behalf of the Bidder;
  4. each person whose signature appears on the accompanying bid has been authorized by the Bidder to determine the terms of, and to sign, the bid, on behalf of the Bidder;
  5. for the purposes of this Certificate and the accompanying bid, I understand that the word "competitor" shall include any individual or organization, other than the Bidder, whether or not affiliated with the Bidder, who:
    • has been requested to submit a bid in response to this call for bids;
    • could potentially submit a bid in response to this call for bids, based on their qualifications, abilities or experience;
  6. the Bidder discloses that (check one of the following, as applicable):
    • the Bidder has arrived at the accompanying bid independently from, and without consultation, communication, agreement or arrangement with, any competitor;
    • the Bidder has entered into consultations, communications, agreements or arrangements with one or more competitors regarding this call for bids, and the Bidder discloses, in the attached document(s), complete details thereof, including the names of the competitors and the nature of, and reasons for, such consultations, communications, agreements or arrangements;
  7. in particular, without limiting the generality of paragraphs (6)(a) or (6)(b) above, there has been no consultation, communication, agreement or arrangement with any competitor regarding:
    • prices;
    • methods, factors or formulas used to calculate prices;
    • the intention or decision to submit, or not to submit, a bid; or
    • the submission of a bid which does not meet the specifications of the call for bids; except as specifically disclosed pursuant to paragraph (6)(b) above;
  8. in addition, there has been no consultation, communication, agreement or arrangement with any competitor regarding the quality, quantity, specifications or delivery particulars of the products or services to which this call for bids relates, except as specifically authorized by the Tendering Authority or as specifically disclosed pursuant to paragraph (6)(b) above;
  9. the terms of the accompanying bid have not been, and will not be, knowingly disclosed by the Bidder, directly or indirectly, to any competitor, prior to the date and time of the official bid opening, or of the awarding of the contract, whichever comes first, unless otherwise required by law or as specifically disclosed pursuant to paragraph (6)(b) above.

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(Printed Name and Signature of Authorized Agent of Bidder)

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(Position Title)

(Date)

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